CONFERENCE TRAVEL GRANTS (CTG)

**COVID UPDATE: Many conferences are shifting to online events, but there are still often costs associated with it.  As long as you are presenting at the conference/event, it is fine to use this grant for these types of expenses.  If your conference/event is scheduled to happen in-person, please indicate what back-up plans are in order in case the physical event is cancelled.  If you have questions, please contact the Director of OUR. 

 

CTGs fund 50% of your expenses (up to $500) to present your research or original creative work at a conference.

After you receive this grant and if you receive financial aid and currently have a Northwestern scholarship, you might be eligible for additional funding to support this conference travel.  If you need emergency help to fund this travel, please review the Emergency Aid Request that is available through the financial aid office.  You can use the same document that you upload for this grant as your documentation.
 

 

DEADLINE:

Submit your application at any time before June 1st, but before the actual travel takes place.  Please wait to apply until you have your acceptance from the conference/event.

ELIGIBILITY:

Open to all Northwestern University undergraduate students.  Students are eligible for more than one Conference Travel Grant.  See also Group Projects, below.

NU-Q students: Since conference travel is significantly more expensive from Doha, the grant, if awarded, would cover hotel, flight, and conference registration costs. Student travel normally does not include providing a per diem or any additional funds for visa fees, individual meals, ground transport, or other incidentals. If the student is on financial aid, they can request a reasonable stipend to cover food and other minor incidental expenses. NU-Q students residing in the U.S. at the time of the conference will be awarded at the same rate as all other NU-E students; that is, the OUR grant will cover 50% of conference expenses, up to $500.

 

 

GUIDELINES

What It Is

Money to help you present your scholarly and creative projects, including at juried competitions for performance based disciplines. Presenting at conferences or performing at juried events can help you communicate your research findings, network with other researchers, and expand your understanding of the scope and nature of academic research.  Plus, it is great experience in learning to effectively present your work to others.

To apply, you’ll provide:

  • an abstract of your work (your name must appear on it)
  • proof of acceptance to present at the conference
  • information about the conference’s standing in the field
  • an explanation of how you’ll cover the other 50% of the expenses

You will combine it all together into a single PDF, which you will upload with your application.

Please do not apply until you have received your acceptance from the conference/event.

What It Isn’t

CTGs cannot reimburse you for expenses for a conference you already attended.

This grant is only for 50% of your total expenses. You’ll need to find money for the other half. WCAS students can apply for their conference grant.  SESP students could apply to the Hess Fund. After you receive this grant and if you receive financial aid and currently have a Northwestern scholarship, you might be eligible for additional funding to support this conference travel.  If you need emergency help to fund this travel, please review the Emergency Aid Request that is available through the financial aid office.  You can use the same document that you upload for this grant as your documentation. Students from other schools could reach out to their undergraduate dean and/or their major department to see if additional funding is available.

You won’t write a traditional research grant proposal to apply. You won’t turn in receipts or a report at the end.

This grant can’t be used to support more than one person presenting a project.

When

Applications are accepted on a rolling basis throughout the academic year.  Your application must be submitted before you attend the conference.

Where

Anywhere there’s a recognized regional, national, or international conference or meeting in your field.

Check the international projects page for important information on travel restrictions.

Faculty Role

Faculty can give you awesome ideas about where to present your work.

Sponsors/advisors are not required to attend the conference with you, but they will provide an endorsement of your application.

Endorsement

  • Who can endorse you?

Your recommender can be a faculty member either at Northwestern or another university. Post-docs and graduate students may not endorse you.

If your recommender is not affiliated with Northwestern, contact undergradresearch@northwestern.edu as soon as possible to arrange outside access to the application system.

  • Endorsements are submitted online after you submit your application.

For important specific information for faculty endorsers, please go to Info for Faculty.

Help

Contact us with questions at undergradresearch@northwestern.edu.

Selection Process

Complete applications, including budget and faculty endorsement, are reviewed internally at the Office of Undergraduate Research (as opposed to committee review).

Decisions are made quickly (within about a week). You have an excellent chance of being awarded this grant.

Group Projects

While the research may have been group in nature, you must be the primary presenter in order to be eligible to apply. Only one student will be supported for each presentation.  For example, grants may not be used to fund multiple students jointly presenting a poster or for a group performance.

I got a CTG. How do I get paid?
I got a CTG. Can I share my experience with others?

Cool! Send us a photo and brief write up to AdminUR@northwestern.edu.

Are NU-Q students eligible for funding?

YES!  Since conference travel is significantly more expensive from Doha, the grant, if awarded, would cover hotel, flight, and conference registration costs. Student travel normally does not include providing a per diem or any additional funds for visa fees, individual meals, ground transport, or other incidentals. If the student is on financial aid, they can request a reasonable stipend to cover food and other minor incidental expenses. NU-Q students residing in the U.S. at the time of the conference will be awarded at the same rate as all other NU-E students; that is, the OUR grant will cover 50% of conference expenses, up to $500.