Outreach Coordinator/Advisor Position with Office of Undergraduate Research

We are looking to hire a recent Northwestern graduate to work as an Outreach Coordinaotr/Advisor for the 2017-18 academic year.  It is a ten-month position (September through June), and it can be renewed for an additional year.  It is a full time position with all benefits.  we are particularly interested in students with a science or lab background.


Job Summary  

The Outreach Coordinator/Advisor serves as the primary outreach coordinator for the Office of Undergraduate Research (OUR).  The Coordinator/Advisor collaborates with departments and units, including student groups, to set up and conduct information sessions explaining OURs programs and how to get involved.  The Coordinator/Advisor also serves as a primary advisor for students applying for OUR grant funding, working with students to help them find lab opportunities, develop research projects, and write grant proposals.  Assists with executing communications strategies, including social media, flyering, and advertising and takes the lead on the Office's social media accounts (Facebook, Instagram, Twitter, LinkdIn).


Principal Accountabilities


% of Time in this activity

  1. Meets with students one-on-one to help them discern their interests in undergraduate research, guides them to appropriate programs, and works with them on developing their application materials.  Advising will range from helping students to use existing resources to find lab placements to reviewing multiple drafts of grant proposals before a deadline.  Leads workshops on proposal writing and the preparation of applications.  This work will be heaviest in winter quarter.


  1. Oversees all student outreach for the OUR, including working with different offices and student groups on campus to schedule and run information sessions about OUR opportunities (sessions take place in academic departments and units, with student groups, in residence hall, and in Greek life).   Collaborates with other offices including the Office of Fellowships and the Library to create joint sessions and with the Office of Academic and Residential Services on all residential life events.  This work will be heaviest in fall quarter.


  1. Collaborates with office staff on implementing communications strategies.  Work includes creating and posting flyers on campus, creating and placing advertisements, updating aspects of our website, and creating and positing content to social media sites (Facebook, Twitter, Instagram, and LinkdIn).  Primary responsibility over social media sites.


  1. Completes other duties as assigned by the Director and Assistant Director, including support and planning for the annual Undergraduate Research and Arts Exposition



Minimum Qualifications: (Education, experience, and any other certifications or clearances)


  1. Bachelor's degree or the equivalent combination of education and training from which comparable skills may be acquired
  2. Experience with undergraduate research
  3. Recent Northwestern graduate


Minimum Competencies: (Skills, knowledge, and abilities.)


  1. Excellent interpersonal skills, flexibility, and ability to interact productively with faculty, administrative staff, and students
  2. Familiarity with the University's institutional structure and sensitivity to its mission
  3. Ability to handle confidential information appropriately, and to use good judgment in making decisions
  4. Ability to write well
  5. Service-oriented attitude to assisting staff, faculty and students
  6. Experience doing research using the Web and other sources


Preferred Qualifications: (Education and experience)


  1. Background/major in a science or engineering field


Preferred Competencies: (Skills, knowledge, and abilities)


  1. Experience with analytics, web writing, and social media
  2. Experience leading information sessions/group meetings
  3. Experience organizing events